There are several offerings for managing printing and print jobs so that users do not have unlimited "free" printing. Print management software or printer quota software is designed to track and/or enforce limits on individuals.

  • CZ Print Job Trackerallows you to monitor all printing activity, handle charge-backs, control who is printing, how much is being printed, and identify the cost of printing across your entire organization. It keeps track of account print quotas (number of pages assigned to users) or balance. When user quotas are exceeded, jobs are paused or canceled automatically. The users can view and export their printing history, check the amount of money in their printing accounts or change their pin through a web browser.
  • Software Shelf's Print Manager Plus allows you to put a price associated with each printer and give users a "quota" for the year. For example, students are given $25 per year in quota: Black and White prints - $.04 single sided $.06 double sided. Color Prints - $.15 per print. We force duplex on all printers. You can go back to a log if the student is questioning how they ran out of quota so fast.
  • PaperCut is a print and internet quota and monitoring system for Windows networks.
  • PCounter keeps a history by printer or by user, and has all of the reporting capability we need. Students can check their balances easily. Students are allowed 75 pages per month, seniors get 100. Black and white pages count as one page, a color page counts as 5 pages.
  • St. Agnes Academy uses PrinterOn to manage student printing. Our high volume printers in the library and computer lab are setup with print release stations which has reduced paper waste. Our policy allows students to print a maximum of 25 pages per job. We have elected to disable the monthly quota option for the students. We have assigned a cost to the color printers so the students can view the cost of their color print job when sending the document. The students are allowed to print black and white pages to the color printers. Students enrolled in various Photoshop and web design classes have rights to print in color from classroom computers. Before using a print management system we spent approximately $18,000 per year in toner. Today we offer both color and black and white printing to students while reducing the toner budget to $9,000. Retrieved from ISED-L list-serv, 2/26/08, CC3 a/s-a/nc license. We are currently using PrinterOn with print release stations in the library and our large color MFP. I'm evaluating Pharos and UniFlow which will provide a "follow me" print feature allowing the student to retrieve their job from any printer. Our current system allows students to print to 50 network printers across campus with a single print driver (hot spot printing). The print release stations do a great job reducing waste and jobs not retrieved in 24 hours are purged from the queue. Retrieved from ISED-L list-serv, 3/25/09, CC3 a/s-a/nc license.

The Paperless SchoolEdit

SRSMN does not allow student printing. Here is their description of how they do this: Retrieved from ISED-L list-serv, 2/26/08, CC3a/s-a/nc license

Ok here is how we did it. First, we are a PK-8 School with 250 students. We are NOT a 1:1 school.

1. Newsletter, all families receive a PDF copy of the newsletter each week. For the families that do not have internet access, they automatically receive a paper copy of the newsletter. Other families can send a note in writing to the school office saying that they would like a paper copy. However, very few parents take that option. Most like the fact that they can get the newsletter sent to multiple locations (home, work, etc.)- we have no limit on where the newsletter is sent, one family has the newsletter sent to each of the kids emails as well. We also post the archive on our website.

2. Staff Blogs, every teacher has a blog ( ). To get them going our principal ( learned how to blog over the summer to model the use of blogs. Each teacher places happenings in the classroom or special notes. Again, if a family does not have Internet access, our teachers print them a copy. This has replaced the classroom weekly newsletter. We set up the blogs so that the teachers can access them at home or at school, a few have even set it up where they can email their posts.

3. Limited Printers, we have 2 printers. Our color printer which can only be used by the administration for promotional materials. We also have one of those document centers (Canon ImageRunner 5750) linked to all our teachers computers. The document center allows them to scan to PDF (again easy for uploading to their blogs), copy, or print. We placed it in our staff work room so it is easily accessible. Each teacher has an ID number and can only print a certain number of prints- the number is decided by grade level and subject, but it is much higher than most of them need. Oh, the jobs are only stored for 8 hours- so if they forget to come and release it to print it, it is deleted. More teachers forget that they even sent it and say, "oh well." Nothing is left sitting on the printer.

Also, when we have parents print, they print the exact number for the class, and in some instances make a PDF to send to the teacher so they can upload to their blog. Permission forms are typically uploaded to the blog.

4. No student printing, as much as they beg, plead, whine, use the excuse the "dog ate my paper". We do not have student printing. First, we turned off AppleTalk on the computers. Second, we switched to Google Docs for our students- so they share their documents with not only their teachers but also their parents. Turn in is done online. We really maximize the collaboration of Google Docs.

5. OnlineGrades, instead of printing midquaters we have online grades for students in 4-8. We chose OnlineGrades (the open source program) to have our grades viewable. We also send BLAST email reminders out to the families reminding them of mid-quarter, cut off for grading, etc.

Vendors of discounted toner/ink

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